D.7.1.2 Funding/WBS Assignment: Line item Detail-WBS Funding Assignment ROM and Review modify type or Cause of Change

 

Description

Project Estimator will use input from Contract Administrator, Responsible Individual and the Vendor to determine the Schedule of Value (SOV).  The Schedule of Values defines the payment schedule on the Invoice which contains WBS/CBS, Funding type, Labor and Reimbursable and also type and cause of change.

 

Detailed Steps

 

Step 1: Accessing NexGEN.

 

 

Step 2: Complete all required fields under SOV Data.

  1. Review/Verify all SOV lines.

  2. Enter the Assigned Budget.

  3. Confirm/Enter Contingency Amount and or Contingency Code.

 

If the same WBS/CBS is used on multiple rows on the SOV the SOV Code and SOV Descriptions must be unique per row.

If ROM will be the settled value populate definitive with the ROM value and Definitive Pending will be skipped.

All values are in Contract currency.

 

Step 3: Discretionary Approvals (when Cause of Change is Discretionary)

  1. Select Approver.

  2. Select Date.

  3. Attach Approval Attachment document.

The attachments will not be visible by default to the Vendor.

Make applicable attachments visible to the vendor in this step as they will carry over to the Contract Directive.

 

 

 

Step 4: Workflow JFC.

  1. Click Workflow.

  2. Select Set to PM Review.

Return to Draft: will workflow to Responsible Individual in Draft State.

Cancel: will end process and require starting over a new JFC by the Responsible Individual.

 

Project Finance will be notified on Execute as a CC.

  1. Type a message in the Message field to include in the Email notification (optional).

  2. Click Execute.