Contract Administrator

Description

The Contract Administrator administers contracts ensuring contractual language, terms & conditions, contract awards.

Process	Current State	Description
Change Order	Approve	The Contract Administrator reviews the Change Order to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order.
	Change Order Generation	The Contract Administrator will workflow to the Vendor in Sent to Vendor state if participating. If vendor is not participating the Contract Administrator will workflow to Awaiting Vendor signature.
	Awaiting Vendor Signature	The Contract Administrator will receive Email from the vendor with the signed Change Order document that do not participate in NexGEN.
	Received from Vendor	Contract Administrator will receive Email notification and is confirming hard copies of the Change Order have been received and all documentation is attached to be able to obtain WDI Executive signatures.
	Fully Executed	The Contract Administrator Executes the Change Order.
Change Order No JFC or CD	Approve	The Contract Administrator reviews the Change Order to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order.
	Change Order Generation	The Contract Administrator will workflow to the Vendor in Sent to Vendor state if participating. If vendor is not participating the Contract Administrator will workflow to Awaiting Vendor signature.
	Awaiting Vendor Signature	The Contract Administrator will receive Email from the vendor with the signed Change Order document that do not participate in NexGEN.
	Received from Vendor	Contract Administrator will receive Email notification and is confirming hard copies of the Change Order have been received and all documentation is attached to be able to obtain WDI Executive signatures.
	Fully Executed	The Contract Administrator Executes the Change Order.
Contract	Draft	The Contract Administrator enters the information, attaches all necessary attachments, and workflows the document to the Project Estimator for funding/WBS assignment for a new contract that needs to be executed.
	Contract Generation	The Contract Administrator will workflow to the Vendor in Sent to Vendor state if participating. If not the Contract Administrator will workflow to awaiting Vendor signature.
	Awaiting Vendor Signature	The Contract Administrator will receive Email from the vendor with the signed contract document that do not participate in NexGEN.
	Received From Vendor	Contract Administrator will receive Email notification and is confirming hard copies of the contract have been received and all documentation is attached to obtain WDI Executive signatures.
	Fully Executed	The Contract Administrator Executes the contract.
	Fully Executed-Invoicing Authorized/SAP Errors	The Contract Administrator edits/modifies any errors in the Tax Detail section and Sub Project SOV Details only if there is no Invoice.
	Fully Executed-Close Out	The scope of work is completed. There is no open balance in NexGEN or SAP. The Contract Administrator will send a close out letter to the Vendor.
Lean Change Order With CD	Approve	The Contract Administrator reviews the Change Order Lean with CD to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order.
Lean Change Order Without CD	Approve	The Contract Administrator reviews the Lean Change Order without CD to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order.
Vendor Information Database	Reactivate Vendor	You have the option in PMCS to change a document to Reactivate Vendor when its status equals "Inactive" (for Vendor, Insurance, and Location documents).

Contract Administrator

Description

Process

Current State

Description