Contract Administrator |
DescriptionThe Contract Administrator administers contracts ensuring contractual language, terms & conditions, contract awards. |
Process |
Current State |
Description |
The Contract Administrator reviews the Change Order to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order. |
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The Contract Administrator will workflow to the Vendor in Sent to Vendor state if participating. If vendor is not participating the Contract Administrator will workflow to Awaiting Vendor signature. |
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The Contract Administrator will receive Email from the vendor with the signed Change Order document that do not participate in NexGEN. |
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Contract Administrator will receive Email notification and is confirming hard copies of the Change Order have been received and all documentation is attached to be able to obtain WDI Executive signatures.
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The Contract Administrator Executes the Change Order. |
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The Contract Administrator reviews the Change Order to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order.
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The Contract Administrator will workflow to the Vendor in Sent to Vendor state if participating. If vendor is not participating the Contract Administrator will workflow to Awaiting Vendor signature.
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The Contract Administrator will receive Email from the vendor with the signed Change Order document that do not participate in NexGEN.
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Contract Administrator will receive Email notification and is confirming hard copies of the Change Order have been received and all documentation is attached to be able to obtain WDI Executive signatures.
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The Contract Administrator Executes the Change Order.
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The Contract Administrator enters the information, attaches all necessary attachments, and workflows the document to the Project Estimator for funding/WBS assignment for a new contract that needs to be executed. |
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The Contract Administrator will workflow to the Vendor in Sent to Vendor state if participating. If not the Contract Administrator will workflow to awaiting Vendor signature. |
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The Contract Administrator will receive Email from the vendor with the signed contract document that do not participate in NexGEN. |
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Contract Administrator will receive Email notification and is confirming hard copies of the contract have been received and all documentation is attached to obtain WDI Executive signatures. |
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The Contract Administrator Executes the contract. |
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The Contract Administrator edits/modifies any errors in the Tax Detail section and Sub Project SOV Details only if there is no Invoice. |
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The scope of work is completed. There is no open balance in NexGEN or SAP. The Contract Administrator will send a close out letter to the Vendor. |
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The Contract Administrator reviews the Change Order Lean with CD to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order. |
The Contract Administrator reviews the Lean Change Order without CD to confirm the settled value is accurate based on scope already awarded and determines if it is the Closeout Change Order. |
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Vendor Information Database
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Reactivate Vendor
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You have the option in PMCS to change a document to Reactivate Vendor when its status equals "Inactive" (for Vendor, Insurance, and Location documents). |